🔎 What ID is Required for Notarization in Virginia?
- Decree Notary Services LLC
- Apr 25
- 3 min read
Notarization is an important part of many legal and financial transactions — from real estate closings to affidavits and power of attorney forms. But before a notary public can stamp and seal your documents in Virginia, one important step must be completed: verifying your identity.
In this blog, we’ll break down what forms of identification are acceptable for notarization in Virginia, share some helpful tips, and answer common questions to help you prepare with confidence.
✅ Why Proper Identification Matters
Virginia law requires notaries to verify the identity of the signer to prevent fraud and ensure that the person is who they claim to be. This verification protects everyone involved — the notary, the signer, and the receiving party.
🪪 Acceptable Forms of ID in Virginia
According to the Virginia Notary Handbook and § 47.1-14 of the Code of Virginia, an ID used for notarization must be:
Current or issued within the last five years
Issued by a federal, state, or tribal government agency
Must contain a photograph and signature of the person
Examples of Acceptable IDs:
State-issued Driver’s License or State ID card
U.S. Passport or Passport Card
U.S. Military ID (must have photo and signature)
Government Employee ID
Tribal ID (recognized by federal or state government)
🛑 Not Acceptable Forms of ID:
Social Security cards
Birth certificates
Credit or debit card
Library cards
School IDs without a signature or issued by non-government institutions
Expired driver’s licenses (unless issued within the past five years and still meets requirements)
🗣️ What If the Signer Doesn’t Have Valid ID?
In Virginia, if the signer does not have acceptable identification, the notary may use credible witnesses — under certain conditions:
One witness who personally knows both the signer and the notary, or
Two credible witnesses who personally know the signer and present acceptable IDs themselves.
These witnesses must swear or affirm the identity of the signer in the presence of the notary.
📌 Tips for a Smooth Notarization Experience
Check the ID before the appointment — especially for elderly signers or those with recently expired IDs.
Photocopies of IDs are not sufficient. The original physical ID is required.
If you’re a mobile notary or meeting in a remote area, confirm the signer has the proper ID in advance.
Name match matters. The ID should match the name on the document being signed.
Ensuring you have the correct form of ID for notarization in Virginia is a small step that prevents big delays. Whether you're signing legal documents, transferring property, or preparing estate plans, make sure your ID is compliant and current.
As a Notary Public in Virginia, I’ve helped many clients navigate this process smoothly — and it always starts with the right ID. If you’re unsure about what’s acceptable, feel free to reach out before your appointment.
📚 Additional Resources
For more information on Virginia's notarization laws, consider these helpful resources:
Virginia Notary Handbook (Official): Offers detailed insights into the role of notaries, identification requirements, and best practices.
Virginia Code § 47.1-14: This legal text outlines the specific requirements for notarization within the state.
Decree Notary Services LLC Website: A resource for mobile notary services throughout Central Virginia, providing you with convenient options for notarization.
Understanding the ID requirements for notarization in Virginia is vital for a successful and efficient process. Proper identification helps to maintain the integrity of legal documents and prevents fraud. By being prepared and knowing the options available, whether you are a notary or a signer, you can ensure a smooth notarization experience. For those needing mobile notary services, consider resources like Decree Notary Services LLC to make the experience as convenient as possible.
If you're looking for reliable mobile notary services in Central Virginia, don't hesitate to contact Decree Notary Services LLC. They make it easy to have your documents notarized at a time and place that works best for you.
Contact Information
📞 Call: 804-464-3998
🌐 Website: decreeenotaryservicesllc.com
✉️ info@decreenotaryservicesllc.com